Privacy Policy for Weston Model Flying Club (wmfclub.co.uk)

Last updated: 25 March 2026

Weston Model Flying Club of Wick St Lawrence (“we”, “our”, “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit wmfclub.co.uk, interact with our services, or appear in images uploaded to our website.

By using our website, you agree to the terms of this Privacy Policy.

1. Who We Are

Weston Model Flying Club in Wick St Lawrence
Website: https://wmfclub.co.uk
Data Controller under UK GDPR.

If you have questions about this Privacy Policy or how we handle your data, you may contact us at:
Email: contact@wmfclub.co.uk

2. Personal Data We Collect

2.1 Data You Provide to Us

We may collect the following personal information directly from you:

  • Contact details (name, email address, phone number)
  • Membership or registration information
  • Messages or enquiries sent via our contact forms

2.2 Images Displayed in the Gallery (Pilots Gallery)

We publish images of pilots, members, events, or activities on our website’s gallery.
These images may include:

  • Portrait photos
  • Group photos
  • Event participation
  • Aircraft-related imagery

Lawful basis:

  • Legitimate Interests (UK GDPR Art. 6(1)(f)) – to promote club activities and showcase members
    OR
  • Consent (Art. 6(1)(a)) – if you choose to provide images voluntarily

You may request removal of your image at any time (see Section 8).

2.3 CCTV Footage

We may upload selected CCTV images or stills to the website for:

  • Security
  • Monitoring activity around aircraft or facilities
  • Safety investigations
  • Promotion/educational purposes (if appropriate)

CCTV footage may capture:

  • Individuals entering or leaving premises
  • Vehicles
  • Activities within monitored areas

Lawful basis for CCTV collection:

  • Legitimate Interests – ensuring safety and preventing crime
  • Legal Obligation – if required by law enforcement

If CCTV images are uploaded publicly (e.g., website gallery):
We ensure images do not infringe individual privacy rights and will remove or obscure individuals upon request.

2.4 Automatically Collected Data

When you browse wmfclub.co.uk, we may automatically collect:

  • IP address
  • Browser type and device information
  • Pages visited
  • Time and date of visit
  • Referral URLs
  • Cookies and tracking technologies

This helps us improve site functionality.

3. How We Use Your Personal Data

We use your personal data for the following purposes:

  • To operate and maintain the website
  • To respond to enquiries
  • To display pilot gallery images
  • To upload approved CCTV images where appropriate
  • To improve website functionality and user experience
  • To provide safety and security monitoring
  • To comply with legal obligations

4. Sharing Your Personal Data

We may share your data only with:

  • Hosting providers
  • Website maintenance and security services
  • Law enforcement (if legally required)

We do not sell or rent your personal information.

5. Storage and Security

We implement technical and organisational measures to protect personal data, including:

  • Secure hosting
  • Access controls
  • Limited retention periods

CCTV footage is stored securely and retained in line with our internal retention policy, usually 30–90 days, unless required for an investigation.

6. Cookies

wmfclub.co.uk may use cookies for:

  • Analytics
  • Site functionality

You can control cookie preferences in your browser settings.

7. Data Retention

  • Contact forms: retained as long as needed to respond
  • Gallery images: retained until removal is requested
  • CCTV: retained for 30–90 days unless extended for safety/incident review

8. Your Rights (UK GDPR)

You have the right to:

  • Access your data
  • Request deletion (including gallery or CCTV images showing you)
  • Request correction
  • Object to processing
  • Withdraw consent
  • Request data portability

To exercise any rights, contact us at contact@wmfclub.co.uk

9. Children’s Privacy

Our website is not directed at children under 13.
Images of minors will only be published with parental consent.

10. Changes to This Policy

We may update this Privacy Policy from time to time.
The updated date will appear at the top of this page.

11. Contact Us

If you have questions or requests, contact:
Email: contact@wmfclub.co.uk